Role Summary

The Finance & Reporting Supervisor plays a critical role in ensuring ModernVet’s financial integrity, accuracy, and compliance. This position oversees daily financial operations, monthly closing and reporting, budget tracking, and cost control across multiple branches. It also supervises the Finance Operations & Reconciliation Specialist to ensure that all financial documentation, reconciliations, and payment requests are accurate, timely, and aligned with approved budgets.

The ideal candidate is detail-oriented, system-driven, and confident in financial logic—yet also excited about building scalable structure and improving processes as ModernVet grows.

Key Responsibilities

Financial Reporting & Month-End Closing

• Lead the preparation of monthly, quarterly, and annual financial reports (P&L, Balance Sheet, Cash Flow).
• Supervise the month-end closing process, including journal entries, accruals, and account reconciliations.
• Maintain and update the Chart of Accounts (COA) to reflect operational and branch-level structure.
• Ensure the completeness and accuracy of accounting transactions in compliance with PSAK.
• Support the Finance Controller in preparing audit-ready reports and documentation.

Cash, Banking & Reconciliation

• Oversee daily cash book and bank reconciliation processes.
• Coordinate with the Finance Operations & Reconciliation Specialist to validate supporting documents for payment requests, reimbursements, and procurement.
• Ensure disbursement requests are properly documented, budget-aligned, and ready for CEO approval.
• Collaborate with the Finance Controller to support treasury planning and vendor payment scheduling.
• Manage cash flow planning, ensuring sufficient liquidity while maximizing interest income, Maintain strong banking relationships.

Budgeting, Forecasting & Cost Control

• Monitor and track departmental and branch-level budgets, flagging deviations as needed.
• Review and validate disbursement requests to ensure cost-efficiency and adherence to budget.
• Analyze budget variances and provide financial insights to support decision-making.
• Assist in quarterly and annual budgeting by providing structured data and forecasting support.
• Partner with operational teams to reinforce financial discipline and accountability (accurate sales reconciliation, timely record, etc).

Tax & Compliance

• Ensure accurate transaction documentation for tax purposes, in coordination with external tax consultants.
• Support the Finance Controller in preparing and reviewing tax filings (PPN, PPh).
• Maintain organized financial documentation and audit trails for internal and external review.

Process Improvement & SOP Development

• Collaborate with the Finance Controller to map and document key finance workflows (e.g., month-end, payment approvals, reconciliation).
• Develop clear SOPs, checklists, and templates to streamline and standardize financial operations.
• Proactively identify bottlenecks and propose improvements to enhance accuracy and speed.

Team Leadership & Cross-Functional Collaboration

• Supervise and review the work of the Finance Operations & Reconciliation Specialist.
• Provide guidance in document validation, revenue reconciliation, and budget monitoring.
• Collaborate with procurement, inventory, and operations teams to ensure accurate financial flows across departments and branches.

Qualifications

Education and Experience:

• Bachelor’s degree in Accounting or Finance is required; Brevet A & B preferred
• CPA qualification or Big 4 audit experience is a strong advantage
• Combination of Big 4 and in-house finance experience is highly preferred
• Minimum 4–5 years of experience in accounting, financial reporting, or audit
• Prior experience in supervising or mentoring finance staff
• Proven ability to work in lean teams and manage multi-branch finance operations
• Experience in the healthcare sector or working closely with doctors or veterinarians is a plus.
• Having experience in system migration

Technical Skills:

• Deep understanding of PSAK, journal entries, and budgeting logic.
• Proficient in accounting software (Jurnal, Accurate, Xero, Odoo, or similar).
• Strong Excel/Google Sheets skills for reporting, forecasting, sanitizing data, and reconciliation.
• Familiar with payment workflows, reconciliation, and basic tax compliance.

Soft Skills:

• Highly analytical with sharp attention to detail.
• Thrives in a fast-paced, lean, and evolving environment.
• Self-driven, with strong ownership and initiative—even without constant direction.
• Reliable and timely in delivering reports and closing tasks.
• Integrity and accountability in handling sensitive financial decisions.
• Strong communication and coordination skills.
• Proactive mindset with a continuous-learning attitude.
• Organized, structured, and able to manage multiple priorities and deadlines.